Customer Stories
From Manual Admin to One Platform: How Art Studio by Olga Simplified Registration and Payments
Primary Audience
Kids & Teens (Adults optional)
Program Types
Classes + Workshops
Outcome
Less admin time, Cleaner operations
About Art Studio by Olga
Art Studio by Olga is a creative art studio offering ongoing art classes and workshops primarily for children and teens, with occasional programs for adults. The studio focuses on nurturing creativity, artistic skills, and self-expression in a supportive learning environment, helping students build practical skills while gaining confidence through creative exploration.
“We focus on nurturing creativity, artistic skills, and self-expression in a supportive learning environment.”
Olga Shevliakova
Artist, educator, and founder of Art Studio By Olga
As the studio grew, the team needed a more structured way to manage enrollments, payments, class rosters, and day-to-day operations, without relying on scattered tools and manual tracking.
The Pain Points That Led Art Studio by Olga to Jumbula
Before switching to Jumbula, key operational tasks were time-consuming and fragmented.
Key challenges included:
- Registrations and payments were handled through manual processes
- Class rosters and customer information were difficult to keep organized
- Tracking enrollment status and payment history took too much time
- Parent communication was managed outside the system, across multiple tools
- Day-to-day admin work felt inefficient due to disconnected workflows
“Managing registrations, payments, class rosters, and parent communication was time-consuming and fragmented.”
The Switch to Jumbula and What Changed
Art Studio by Olga adopted Jumbula to bring core workflows into a single platform. The change reduced manual work and improved organization, making it easier to run programs consistently and maintain accurate records.
Jumbula helped streamline:
- Online registration into a single consistent flow
- Payments through automated processing
- Class setup and ongoing class management
- Reporting for clearer visibility into operations
“Jumbula streamlined our registration and payment process into one platform. It reduced manual work and made it much easier to manage classes and schedules.”
What Made the Biggest Impact (and What Still Needs Improvement)
The studio highlighted several features that made a meaningful difference in daily operations:
- Online registration
- Automated payments
- Class management tools
- Reporting
At the same time, the team noted there are still operational challenges they face at times, and they are specifically looking forward to stronger built-in communication tools.
Conclusion: More Efficient Operations With Clear Next Priorities
Overall, Jumbula helped Art Studio by Olga run programs more efficiently by consolidating key admin tasks into one system and reducing manual effort. Since using Jumbula, the studio has been able to:
- Operate with a more organized registration and payment workflow
- Reduce time spent on manual admin tasks
- Manage classes, rosters, and customer information more easily
- Use reporting to support day-to-day decision-making
The team’s next priority is clear: enabling built-in parent/participant communication would make the platform even more complete for their day-to-day needs.
